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School Education- SCERT, A.P. - Conduct of Cluster Complex Meeting on 30.08.2025 (Saturday) - Guidelines and Instructions for conduct of the meeting- Issued - Reg Rc. No. ESE02/208/2025-SCERT Dt.26.08.2025
Ref:
1. This office Procs.Rc.No.ESE02/208/2025-SCERT, Dt:14.02.2025, dt: 11.03.2025, 17.07.2025
All the RJDSEs, DEOs, APCs, DyEOs, DIET Principals, MEOs and Sectorial Officers of District Samagra Shiksha in the state are hereby informed to conduct Cluster Complex training at the complex level on 19.07.2025 from 1.00pm to 5.00pm without any deviation and ensure 100% attendance in all Cluster complexes.
They are further informed that the agenda for the Cluster Complex Meeting for the month of July 2025 i.e., 19.07.2025, for both primary and High schools is appended in Annexure-I (The video links will be shared).
The responsibilities of the Cluster Complex Headmaster are detailed below:
- Ensure 100% attendance and engagement of teachers. Ensure the availability of digital infrastructure.
- Ensure a smooth flow of the session as per the schedule communicated.
- Ensure the RPs are designated and pre-informed about the agenda, and notes are shared with them.
- Ensure the teachers attending the complex meeting submit their feedback form before dispersing.
- Ensure the Prior intimation of the Minute to Minute programme to the Participants of the concerned cluster complex.
- They have to submit the monitoring format of the meeting convened in their school complex.
- All Govt., Aided, KGBV, and residential school teachers must attend the Cluster Complex meeting.
- Ensure the mapping of one responsible person from District Samagra to each Cluster.
- Ensure the proper functioning of the IFPs required and internet connectivity at the cluster complex.
- Ensure that the content in the links shared by the SCERT are properly displayed.
- Ensure proper accommodation, seating arrangement for the teachers, water, and sanitation facilities.
- Ensure the Identification of 7 Subject-wise School Assistants and two senior SGTs as the facilitators, one for the teachers handling classes 1 and 2, and one for teachers handling 3 to 5 classes of the cluster complex.
- The cluster complex first assistant shall assist the cluster complex HM in monitoring the SGTs.
- By 11.45 am Mid-Day Meal should be closed on the day of the cluster complex meeting (Saturday,30th August,2025), and all the teachers have to reach the concerned cluster complex venue by 1 pm sharp.
- Ensure the Facial recognition (Attendance) of the total teachers of the concerned complex is marked at 1 pm and 5 pm.
- Ensure the Prior intimation to parents regarding the half-day school (9 am to 12 pm) on Saturday, 30th August, 2025, due to the cluster complex meetings, keeping in view the safety of the children.
Don’ts in the Complex Trainings:
- No Felicitation activities like transfers, promotions, no meeting with shawls and garland.
- No personal parties, birthday parties, no visits, no sightseeing programmes, Availing of Leaves except for Medical emergencies.
- No discussions on service matters and no personnel discussions. No Union Meeting Discussions.
Monitoring Mechanism:
- Monitoring should be done by DEO, DyEO, APC, AD, DIET Principal, DIET Faculty, all Sectorial officers of District Samagra, MEO-1 & 2, MIS coordinators and CRPs of the concerned district. Ensure the mapping of one official from the district Samagra to each cluster complex.
- Therefore, all the RJDSEs, DEOs, APCs, DyEOs, DIET Principals, MEOs and Sectorial Officers of District Samagra Shiksha, District officers, DIET Principals, MEO-I & II, Cluster Complex Headmasters are requested to monitor the complexes and fill the monitoring format. The Cluster Complex Headmaster shall ensure that the teachers who attend the Cluster Complex Meeting shall submit the feedback form invariably.
- Further, all the District Educational Officers are requested to identify one nodal person for each and every cluster complex for the smooth functioning.
- Any laxity in the matter will be viewed seriously, and these instructions shall be followed scrupulously.
- Receipt of these proceedings shall be acknowledged.
Encl: Annexure-I
Cluster Complex Meeting Agenda for the Month of August - 2025 Saturday 30.08.2025 (1.00 Pm to 5.00 Pm)
Agenda for August 2025 – School Cluster Complexes | |||
Time | Duration | Agenda Points - Primary | Agenda Points - Secondary |
1.00 pm to 2.00 pm | 60 Min | Session 1: (Common Session) i) Opening Remarks (CSE/SPD SS/ SCERT) (1.00 pm to 1.10 pm)(Link will be shared ..) | Session 1: (Common Session) i) Opening Remarks (CSE/SPD SS/ SCERT) (1.00 pm to 1.10 pm)(Link will be shared ..) |
ii)Briefing the Agenda items (Cluster HM) (1.10 pm to 1.15 pm) | ii)Briefing the Agenda items (Cluster HM) (1.10 pm to 1.15 pm) | ||
iii) Discussion on attendance and tracking of long absentees (Cluster HM/ Cluster Sr. School Assistant) (1.15 pm to 1.20 pm) | iii) Discussion on attendance tracking of long absentees (Cluster HM/ Remaining HMs) (1.15 pm to 1.20 pm) | ||
iv) Review on FA-I Examinations, evaluation of papers, marks entry (Cluster HM/ Cluster Sr. School Assistant) (1.20 pm to 1.40 pm) | iv) Review on FA-I Examinations, evaluation of papers, marks entry (Cluster HM/ Remaining HMs) (1.20 pm to 1.40 pm) | ||
v) Preparation of action plan on improvement of C, D grade students for I to V classes based on performance in FA-1 (Cluster HM/ Cluster Sr. School Assistant) (1.40 pm to 1.50 pm) | v) Preparation of action plan on improvement of C, D grade students for VI to X classes based on performance in FA-1 (Cluster HM/ Remaining HMs) (1.40 pm to 1.50 pm) | ||
vii) Review on Completion of Syllabus up to this month (Cluster HM/ Cluster Sr. School Assistant) (1.50 pm to 2.00 pm) | vii) Review on Completion of Syllabus up to this month (Cluster HM/ Remaining HMs) (1.50 pm to 2.00 pm) | ||
2.00 pm to 3.00 pm | 60 Min | Session 2: (Separate sessions for SGTs dealing 1s 2 and 3 to 5) i) “How to use Teacher Handbook?” - Model Lesson using teacher handbook (Resource Person from SCERT and Cluster RP) (From 2.00 pm to 2.45 pm) | Session 2: (Separate sessions - Subject wise) i) “How to use Teacher Handbook?” - Model Lesson using teacher handbook (Resource Person from SCERT and Cluster RP) (From 2.00 pm to 2.45 pm) |
For Classes 1 s 2: (Link will be shared ..) | Telugu: (Link will be shared ..) | ||
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| For Classes 3 to 5: (Link will be shared ..) | Hindi: (Link will be shared ..) |
Note: If a single teacher is handling all the classes from 1 to 5 the teacher has to sit in the session regarding the 1 C 2 classes | English: (Link will be shared ..) | ||
Maths: (Link will be shared ..) | |||
Physical Science: (Link will be shared ..) | |||
Biological Science: (Link will be shared ..) | |||
Social Sciences: (Link will be shared ..) | |||
Sanskrit: Lesson plan preparation and model lessons (By Cluster RP) | |||
Urdu: Lesson plan preparation and model lessons (By Cluster RP) | |||
PDs s PETs: (Link will be shared ..) | |||
ii) Peer group Discussion on Teacher Handbook and model lesson (All the participants) (2.45 pm to 3.00 pm) | ii) Peer group Discussion on Teacher Handbook and model lesson (All the participants) (2.45 pm to 3.00 pm) | ||
3.00 pm to 3.15 pm |
15 Min |
Tea break | |
3.15 pm to 4.00 pm | 45Min | Session 3: (Common sessions for SGTs) i) Video demonstration on FLN (3.15 pm to 3.55 pm) (Link will be shared ..) | Session 3: (Separate sessions - Subject wise) i) SSC Examination Blueprints (3.15 pm to 3.55 pm) |
| Telugu: (Link will be shared ..) | ||
Hindi: (Link will be shared ..) | |||
English: (Link will be shared ..) | |||
Maths: (Link will be shared ..) | |||
Physical Science: (Link will be shared ..) | |||
Biological Science: (Link will be shared ..) | |||
|
|
| Social Sciences: (Link will be shared ..) |
ii) Peer Group Discussion on FLN (All participants) (3.55 pm to 4.00 pm) | ii) Peer Group Discussion on SSC examination blueprints (All participants) (3.55 pm to 4.00 pm) | ||
4.00 pm to 5.00 pm | 60 Min | Session 4: i) Assessments and Assessment Booklet (Resource Person from SCERT and Cluster RP) (From 4.00 pm to 4.30 pm) (Link will be shared ..) | Session 4: i) Assessments and Assessment Booklet (Resource Person from SCERT and Cluster RP) (From 4.00 pm to 4.30 pm) (Link will be shared ..) |
ii) Peer Group Discussion - Action Plan to achieve the next month targets like completion of Syllabus, achieving LOs etc. (All participants) (4.30 pm to 4.40 pm) | ii) Peer Group Discussion - Action Plan to achieve the next month targets like completion of Syllabus, achieving LOs etc. (All participants) (4.30 pm to 4.40 pm) | ||
iii) Videos on best practices (From SCERT) (4.40 pm to 4.45 pm) (Link will be shared ..) | iii) Videos on best practices (From SCERT) (4.40 pm to 4.45 pm) (Link will be shared ..) | ||
iv) Interaction with Samagra Shiksha / SCERT officials (4.45 pm to 4.55 pm) (Link will be shared ..) | iv) Interaction with Samagra Shiksha / SCERT officials (4.45 pm to 4.55 pm) (Link will be shared ..) | ||
v) Feedback - Post-Training Evaluation with 5 MCQs (SCERT) (Link will be shared..) C Closing remarks (Cluster HM) (4.55 pm to 5.00 pm) | v) Feedback - Post-Training Evaluation with 5 MCQs (SCERT) (Link will be shared..) C Closing remarks (Cluster HM) (4.55 pm to 5.00 pm) |
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